Back to Home

Privacy Policy

POPIA Compliance Statement — South African Show Jumping Officials Management

1. Introduction

This Privacy Policy is prepared in compliance with the Protection of Personal Information Act 4 of 2013 (POPIA). EVEQ Officials Management System (“the System”) is committed to protecting the personal information of all officials, show holders, and administrators.

2. Information We Collect

We collect the following personal information:

  • Full name and contact details (phone, email)
  • Registration numbers (SASJ, SAEF)
  • Club affiliation and province
  • Professional capabilities and qualification levels
  • Seminar attendance records
  • Show assignment history

3. Purpose of Processing

Personal information is processed for the following legitimate purposes:

  • Managing official registrations and qualifications
  • Facilitating show assignments and scheduling
  • Maintaining records of show work history
  • Communicating assignment details and reminders
  • Generating reports for EVEQ administration

4. Consent

By using this System, and through the consent provided during account registration, you agree to the collection, use, and processing of your personal information as described in this policy. Consent can be withdrawn at any time by contacting the system administrator.

5. Data Security

We implement appropriate technical and organisational measures to protect personal information, including encrypted passwords, role-based access control, and secure data transmission protocols.

6. Data Subject Rights

Under POPIA, you have the right to:

  • Access your personal information held by the System
  • Request correction of inaccurate information
  • Request deletion of your information
  • Object to the processing of your information
  • Lodge a complaint with the Information Regulator

7. Data Retention

Personal information is retained for as long as necessary for the purposes described in this policy, or as required by applicable law and regulation. When information is no longer needed, it will be securely deleted.

8. Contact

For any privacy-related concerns or requests, please contact the system administrator through the application.